Policy compliance, without the chaos
Voco Policy, Procedures & Declarations Manager streamlines the entire lifecycle from drafting to distribution, automating reminders, tracking acknowledgements and attestations, and providing real-time oversight and regulatory compliance for managers and boards.
The system can generate brief, AI-powered comprehension checks to confirm employees have genuinely understood key policies, not just clicked ‘acknowledge.’ This is especially valuable in high-risk or regulated environments such as finance, healthcare, health and safety, data protection, and the public sector.
Voco Policy, Procedures & Declarations Manager
- Simple and fast policy development
- Drafting collaboration
- Audit trail
- Publishing
- Staff notifications and acceptance tracking
- Reminders and escalations
- AI generated comprehension testing (Optional)
- Dashboard reporting
- Built on Microsoft 365 and SharePoint
How it works Key Features
Regulatory compliance made easy.
Manage the full policy lifecycle
- Centralises policy storage
- Version control, tagging, and audit trails built in.
- Streamlines policy drafting and approval
- Enables efficient reviews and updates
Delivers a better employee experience
- Improves the onboarding process
- Accessible and mobile-friendly
- Designed for inclusivity with accessibility features and WCAG-compliant
Built for compliance, auditability, and security
- Supports legal and regulatory obligations
- Proves compliance at every step
- Secured within your Microsoft environment
Drive policy compliance at scale
- Targets specific policies by role or department
- Automates employee notifications
- Tracks completion & acknowledgments for compliance
- Provides leadership visibility with clear live reporting
- Validates understanding with AI-generated comprehension tests
Integrates into daily workflows
- Works seamlessly with Microsoft Teams, Power Platform, and Azure AD
- Designed for HR, legal, operations, and compliance teams with minimal IT input
- Scales across complex organisations
Regulatory Compliance by Industry
Yes. Onboarding Manager can trigger and track attestations related to AML/CFT, privacy, code of conduct, and other regulatory policies. Renewal reminders can be scheduled at defined intervals to meet ongoing compliance requirements.
Absolutely. The system supports recurring policy acknowledgments and maintains a complete audit trail for internal and external review, aligned with government frameworks such as the Treasury's annual attestation requirements.
Yes. Voco Policy, Procedure & Declarations Manager can track registration status, trigger renewal reminders for annual practising certificates, and maintain documentation for the Medical Council and other health professional regulatory bodies established under the HPCAA.
Absolutely. Voco Policy, Procedure & Declarations Manager can manage skills assessments, competency declarations, and scope of practice acknowledgements, with automated reminders for continuing professional development (CPD) requirements and clinical governance training.
Yes. Voco Policy, Procedure & Declarations Manager enables you to assign and track acceptance of privacy protocols, patient safety procedures, infection control training, and incident reporting acknowledgements, essential for healthcare compliance and audit requirements
Yes. It can manage role-specific safety declarations and confirm that employees have acknowledged operating procedures, with reminders for periodic reconfirmation where needed.
Yes. Voco Policy, Procedure & Declarations Manager enables you to assign policy packs based on employee role (e.g. teaching, admin, legal) and track acceptance of each item, ideal for education, legal, and other professional settings.
Yes. You can configure tasks to collect and validate employment eligibility information, and store declarations or supporting documents securely, essential for sectors employing migrant or visa-dependent workers.
Our Impact Measurable change that matters
We’re here to shift outcomes, not just deliver outputs. From faster apps to smarter sourcing to better-informed decisions - we design for real impact, and we measure it.
Healthcare Client - Clearer strategy, stronger IT
When a key healthcare client needed to strengthen its clinical IT, they chose Voco for its extensive experience in strategy and roadmap development.
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Health NZ - Lotus Notes replacement
In 2023, we led a Health New Zealand - Te Whatu Ora and Pacific Health Funding - project to replace Lotus Notes with a modern Microsoft ecosystem.
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Waka Kotahi NZ Transport Agency - Getting on Top of Contracts
Waka Kotahi NZ Transport Agency keeps New Zealand's national transport system moving. But, with thousands of suppliers supporting its network it needed a better way to manage its contracts.
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Ministry of Health - Goodbye Email Requests, Hello App
In the early days of New Zealand's COVID-19 response, the Ministry of Health faced a formidable challenge: managing a flood of requests for proof of vaccination.
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Ministry of Health - Making Claims a Breeze
The Ministry of Health had a goal to vaccinate 80% of frontline workers against the flu but needed a fast and simple process to reimburse costs to healthcare employers.
Learn MoreVoco brought capability, experience and nous to our complex and wide-ranging programme of work.
It has truly been a team effort and Pacific Health workforce is extremely fortunate to have had the pleasure of working with you all.
We've got a great deal of transparency around what our contractual commitments look like and how best to use this critical information
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There’s always a willingness to help, even when there’s no direct benefit to Voco. It’s values like this that really cements the trust and integrity of the relationship with Health NZ.