Onboard with confidence.
Voco Onboarding Manager automates key steps across HR, IT, facilities, and compliance. From capturing personal details to provisioning software access and coordinating manual tasks, it pre-populates forms, triggers system actions, and assigns responsibilities across teams.
New hires get timely access to what they need. Your teams get seamless HR and Active Directory integration with no manual data entry.
Policy, procedure acknowledgments and regulatory attestations are tracked. Reminders for renewals and time-based obligations are automated, with built-in escalations. Managers and HR see real-time status updates.
How it works Key Features
Manages onboarding as a structured workflow, ensuring each step is completed in the right order, by the right team
Core Onboarding Process
- Standardises onboarding
- Captures personal details and required documentation
- Coordinates tasks across teams
System Access & IT Setup
- Automates system access and permissions
- Tracks manual tasks
Compliance & Attestations
- Manages compliance checks
- Captures policy and procedure attestations with digital signatures and timestamps
- Tracks ongoing compliance obligations with automated reminders
Workflow Management
- Triggers automated emails
- Escalates overdue tasks
- Provides real-time visibility
Platform & Integration
- Integrates with Microsoft 365 and Power Platform
- Supports optional integrations such as asset registers and document management systems
Frequently asked questions
Most organisations can roll Voco Onboarding Manager out within weeks. Because it's built on Power Platform, it's quick to configure.
Yes - it automatically captures and centralizes complaints from web forms, email, phone, post, and portal submissions into one secure system with consistent logging and routing.
Yes. HR teams can reconfigure workflows, tasks, and templates themselves without IT support. For more complex changes, we can help you update workflows to reflect changes in your organisation's structure, compliance requirements, or onboarding steps.
Yes, Voco Onboarding Manager can be fully branded. The system links directly with policies stored in SharePoint, so your existing policy framework integrates seamlessly.
Voco Onboarding Manager is designed for cross-team coordination. Each team gets task lists relevant to their role, with automated reminders and escalations to keep everything on track. Dashboards provide real-time visibility into where each onboarding sits, so everyone can see what's completed, what's outstanding, and where bottlenecks might be occurring.
Regulatory Compliance by Industry
Yes. Onboarding Manager can trigger and track attestations related to AML/CFT, privacy, code of conduct, and other regulatory policies. Renewal reminders can be scheduled at defined intervals to meet ongoing compliance requirements.
Absolutely. The system supports recurring policy acknowledgments and maintains a complete audit trail for internal and external review, aligned with government frameworks such as the Treasury's annual attestation requirements.
Yes. Voco Onboarding Manager can track registration status, trigger renewal reminders for annual practising certificates, and maintain documentation for the Medical Council and other health professional regulatory bodies established under the HPCAA.
Absolutely. Voco Onboarding Manager can manage skills assessments, competency declarations, and scope of practice acknowledgements, with automated reminders for continuing professional development (CPD) requirements and clinical governance training.
Yes. Voco Onboarding Manager enables you to assign and track acceptance of privacy protocols, patient safety procedures, infection control training, and incident reporting acknowledgements, essential for healthcare compliance and audit requirements
Yes. It can manage role-specific safety declarations and confirm that employees have acknowledged operating procedures, with reminders for periodic reconfirmation where needed.
Yes. Voco Onboarding Manager enables you to assign policy packs based on employee role (e.g. teaching, admin, legal) and track acceptance of each item, ideal for education, legal, and other professional settings.
Yes. You can configure tasks to collect and validate employment eligibility information, and store declarations or supporting documents securely, essential for sectors employing migrant or visa-dependent workers.
Our Impact Measurable change that matters
We’re here to shift outcomes, not just deliver outputs. From faster apps to smarter sourcing to better-informed decisions - we design for real impact, and we measure it.
Healthcare Client - Clearer strategy, stronger IT
When a key healthcare client needed to strengthen its clinical IT, they chose Voco for its extensive experience in strategy and roadmap development.
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Health NZ - Lotus Notes replacement
In 2023, we led a Health New Zealand - Te Whatu Ora and Pacific Health Funding - project to replace Lotus Notes with a modern Microsoft ecosystem.
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Waka Kotahi NZ Transport Agency - Getting on Top of Contracts
Waka Kotahi NZ Transport Agency keeps New Zealand's national transport system moving. But, with thousands of suppliers supporting its network it needed a better way to manage its contracts.
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Ministry of Health - Goodbye Email Requests, Hello App
In the early days of New Zealand's COVID-19 response, the Ministry of Health faced a formidable challenge: managing a flood of requests for proof of vaccination.
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Ministry of Health - Making Claims a Breeze
The Ministry of Health had a goal to vaccinate 80% of frontline workers against the flu but needed a fast and simple process to reimburse costs to healthcare employers.
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