Voco Contracts Manager
It captures critical metadata, tracks expiry and obligations, enables compliance reporting, and provides custom dashboards for every team that needs visibility.
The system helps eliminate duplication, reduce admin time, and give everyone access to accurate, up-to-date contract information in one secure place.
It is built for complex environments, tested in public sector settings, and flexible enough to scale across government and enterprise.
What the system does
Contract Storage & Organization
- Central register for all contract types, with metadata consistency through AI-powered tagging and structured fields
- Full audit trail and version history
Contract Tracking & Monitoring
- Tracks value, counterparties, expiry dates, and total spend
- Proactive alerts and obligation management across deliverables, milestones & reviews
- Flags high-risk contracts for compliance reporting
Search & Integration
- Natural language search for fast contract and clause access
- Integrates with SharePoint and financial systems for DFA alignment
- Optional add-on: Integration with finance platforms to push contract data back into systems like Oracle and SAP
Reporting & Analytics
- Custom dashboards and reporting for legal, finance, and executive teams
Our Impact Measurable change that matters
We’re here to shift outcomes, not just deliver outputs. From faster apps to smarter sourcing to better-informed decisions - we design for real impact, and we measure it.
Healthcare Client - Clearer strategy, stronger IT
When a key healthcare client needed to strengthen its clinical IT, they chose Voco for its extensive experience in strategy and roadmap development.
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Health NZ - Lotus Notes replacement
In 2023, we led a Health New Zealand - Te Whatu Ora and Pacific Health Funding - project to replace Lotus Notes with a modern Microsoft ecosystem.
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Waka Kotahi NZ Transport Agency - Getting on Top of Contracts
Waka Kotahi NZ Transport Agency keeps New Zealand's national transport system moving. But, with thousands of suppliers supporting its network it needed a better way to manage its contracts.
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Ministry of Health - Goodbye Email Requests, Hello App
In the early days of New Zealand's COVID-19 response, the Ministry of Health faced a formidable challenge: managing a flood of requests for proof of vaccination.
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Ministry of Health - Making Claims a Breeze
The Ministry of Health had a goal to vaccinate 80% of frontline workers against the flu but needed a fast and simple process to reimburse costs to healthcare employers.
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